How to Request PTO
Most PTO requests are simple: give reasonable advance notice, state your dates clearly, and confirm you'll help cover your responsibilities. Putting it in writing creates a record of exactly what was requested and when, useful if there's ever a question later.
Key Points
- Give as much advance notice as your employer's policy requires or reasonably expects.
- State your exact start, end, and return dates clearly.
- Earned PTO is considered wages in California and generally cannot be denied indefinitely or forfeited.
- Keep a copy of the approved request for your own records.
What This Template Doesn't Cover
It doesn't address situations where PTO is being denied in a way that conflicts with your employer's own written policy, or where earned PTO wasn't paid out. Those situations are worth raising directly or having reviewed.
A PTO request should state clear dates and confirm coverage for your responsibilities. Earned PTO is considered wages in California and generally can't be forfeited.
Frequently Asked Questions
How much notice do I need to give for a PTO request?
Check your employer's policy, most expect reasonable advance notice, but there's no single statewide rule.
Can my employer deny a PTO request?
Generally yes, for legitimate business reasons, though a pattern of denial inconsistent with policy may be worth reviewing.
What happens to unused PTO if I leave my job?
In California, earned and unused PTO is considered wages and must be paid out at your final paycheck.
Keep Reading
This template and article provide general educational information for California employees and are not individualized legal advice, and may not reflect the most current law. Using this template does not create an attorney-client relationship with the Law Offices of Corey A. Pingle, and it may not be appropriate for your specific situation. Consult an attorney if you have questions about your specific situation.